Job Listing

Executive Assistant

Salary £35,000 - £45,000
Location London, Fitzrovia
Role Support
Job Type Permanent
Size 50-100
Job overview
Looking for Executive Assistant jobs, Senior administrator opportunities, or Events Coordinator roles in London? Are you a personable and organised graduate with experience in events or project management? This Executive Assistant role cold be perfect for you - apply today!

Looking for Executive Assistant jobs, Senior administrator opportunities, or Events Coordinator roles in London? Are you a personable and organised graduate with experience in events or project management? Do you want to work for a pioneering organisational research agency whose clients include Coca-Cola, Pepsi, Morgan Stanley, and PwC? This Senior Executive Assistant role could be perfect for you - apply today!

Company profile - Global Research Agency

Twelve years ago, this skilful research business set out to help organisations create better workplaces by arming them with the data that tells them where to invest their time and resources. Since then, they have become the world’s largest independent database of workplace effectiveness. The data they generate allows organisations to make informed business decisions, and as they put it; “deliver insights that drive better workplace strategies.”

They have helped some of the best-known organisations on the planet, including Coca-Cola, Pepsi, Morgan Stanley, and PwC, to make informed business decisions that drive better workplace strategies. With several global offices in London, New York, The Netherlands, and Scandinavia, their business is continuing to expand at a rapid rate.

Job description - Executive Assistant

As an Executive Assistant and Events Manager, your time will be divided between two areas: providing assistance to the CEO and supporting on both internal and external events, overseeing them from conception through to completion. You will work closely with others in the company to identify their needs and ensure everything is run to a high standard. The ideal candidate will have a calm and level head and the skills necessary to manage several projects at once and maintain the highest level of attention to detail when under pressure.

Being a natural team player, you will have a knack for building relationships and collaborating seamlessly with everyone you work with. You must be able to work independently and manage your time responsibly. You will have strong administration and business operations capabilities, including excellent verbal and written communication skills

Key responsibilities - Executive Assistant

In this Executive Assistant job, your responsibilities will include:

  • Managing calendars and booking meetings

  • Processing receipts and expenses

  • Arranging for resources and supplies to be ordered and delivered as needed by team members

  • Handling day-to-day staff administration matters such as booking holiday leave

  • Organising travel and accommodation for team members as required

  • Managing events from conception through to completion with a high standard throughout
  • Working closely with stakeholders within the company to identify the many requirements for each event
  • Researching and booking suitable venues, catering and suppliers
  • Providing logistical support for external events where the company is presenting
  • Working with key stakeholders to submit external event applications
  • Tracking events and projects key performance areas and identifying items to work on in the future
  • Negotiating with vendors and suppliers to achieve the most favourable terms
  • Keeping project stakeholders informed and on track
  • Writing effective content to help keep clients and delegates informed

Job requirements - Executive Assistant

  • A minimum of 2.1 from university
  • 2+ years experience in an Executive Assistant or Office Assistant role
  • Experience organising and coordinating events
  • Experience in workshop facilitation and/or presenting is preferable
  • Proficient in Microsoft Office
  • Excellent vendor and supplier management skills
  • Outstanding communication and negotiation ability
  • Well-organised with great multi-tasking skills
  • Problem-solving ability
  • Ability to work independently

Benefits of the job - Executive Assistant

  • A great starting salary of £35,000 - £45,000, depending on experience
  • Excellent growth and personal development plans
  • Exposure to globally renowned experts within the industry
  • Great offices in the heart of the West End
  • Flexible working arrangements, both time and location
  • Collaborative office space and fresh fruit

Looking for Executive Assistant jobs or jobs in Events Coordination? If you're an organised and personable graduate with an interest in working in B2B events, apply for this Executive Assistant job today!

Give A Grad a Go is committed to being an equal opportunity employer. All qualified applicants will receive consideration regardless of age, gender, ethnicity, sexual orientation, faith, disability or other. We are continually finding ways to improve the way we work, read our Diversity and Inclusion promise for more information about this.

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Megan Pease
Key Account Manager