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Events Coordinator

£25,000 - £30,000
London, Euston

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William Spilsbury

I work as a Senior Recruitment Consultant within a team who specialise in Banking & Finance and Property & Retail graduate jobs.

My area of expertise 

The desk I work on has a huge list of clients ranging from startups to more established companies. We focus on anything from operations jobs within cool tech companies to client services jobs at established FinTech businesses.

Why I chose to work at Give A Grad A Go

I'd just finished writing my dissertation and decided to get on the graduate job hunt, when a friend put me in touch with one of the team at Give A Grad A Go in order for them to help me find a job. Because of a non-profit student employability company that I started with a friend at university, they invited me in for an assessment day (prior to that I'd never considered recruitment). I fell in love with the Give A Grad A Go team!

The worst job I've had

I have been very fortunate, I've always enjoyed and loved all jobs I've held, from being a waiter in a tapas bar, working on a hog roast stall (by far the tastiest), a hand full of bar roles at local pubs or even working in the tea rooms at the National Trust. I've always chosen jobs which I love and enjoy that way it doesn't feel like I'm working (as hard).

Looking for events jobs in London and want to work for a leading conference producer?

Company profile

In this Events Coordinator job, you will be joining an independent conference producer who specialise in the European clean energy sector. With the mission to promote and deliver the drive for clean energy, they have been delivering content-rich, conversation-starting events for the last 8 years. With ambitious growth plans already in place, as well as a unique market position with high repeat business rate, they are looking for an Events Coordinator to join their growing team.

Job description

In this Events Coordinator job, you will be responsible for delivering 20+ events across a number of European cities. With a proven track record of event logistics, you will be researching and reaching out to venues, A/V suppliers, photographers and other suppliers, and negotiating to ensure maximum value. You will also be project managing and coordinating requirements of the in-house team, speakers, sponsors, exhibitors and suppliers. You will need to have 2 years’ experience in a logistics role within the events sector as well as a passion for clean energy – as you’ll be tasked with organising and delivering 20 different events to the very highest standard.

Key responsibilities

In this Events Coordinator job, your responsibilities will include:

  • Carrying out a comprehensive search for venues, A/V suppliers, photographers and other suppliers to meet event needs within pre-agreed budgets
  • Negotiating to ensure maximum value and favourable terms for all quotes
  • Coordinating the requirements of the in-house team, speakers, sponsors, exhibitors and suppliers to ensure the effective delivery of all events to agreed budget and timeframe
  • Communicating with clients via telephone and email to ensure payments are cleared in advance of the event, and managing the onsite payment guarantee process
  • Coordinating all on-site activity, liaising with the venue, A/V supplier, photographer, in-house team as well as running registration desks
  • Managing the post event de-brief meeting
  • Overseeing the implementation of new ideas and processes to ensure continuous process improvement and cost-reduction

So, what are we looking for?

  • Ideally, a 2.1 or higher in a Business or Event Management related subjects
  • Minimum 2-3 years’ experience in event logistics / organising end-to-end events
  • A passion for clean energy and environmental change is a must!
  • European/International events experience or knowledge of working with European venues
  • A professional, calm, courteous and friendly manner
  • The ability to influence and persuade others through your strong negotiation skills
  • Insightful problem solving, with the ability to handle objections with confidence and ease
  • Resilience – someone who thrives in a high-pressure, deadline driven and project orientated environment
  • Someone who enjoys rising to challenges and stays focused on solutions

What else is on offer?

  • A great starting salary of 25,000-30,000, plus 1% profit share
  • Internal and external training from day one that will help you to develop your career
  • A collaborative and results driven work environment that rewards both socially and professionally
  • Regular work drinks
  • Ideally located offices In Euston

Looking for event logistics jobs in London? If you have 2-3 years' experience and a knack for working with people and organising the logistics of events, apply for this Events Coordinator job in London today!

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In this Project Manager job, your responsibilities will include:

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