Job Listing

Operations Administrator

Salary £23,000
Location London, Shoreditch
Role Operations
Job Type Permanent
Size 20-50
Job overview
This role is integral to the smooth running of day-to-day back-office business operations and will include a large amount of administrative and operational tasks.

Looking for Operations Assistant opportunities, Operations Administrator role and Administrative Assistant jobs in London? If you're on the hunt for graduate operations jobs in London, and want to quickly climb the ranks in a leading recruitment agencies’ sales operations, then this is the graduate role for you! If you’re organised and have strong administrative skills, apply to this Operations Administrator job in London today! 

Company profile

In this Operations Administrator job in London, you will be joining a market-leading graduate recruitment and early-career talent community. This agency's mission is two-fold: to help graduates secure their ideal graduate role, whilst helping their clients’ businesses grow by matching them to high-quality and well-suited candidates. We work with a range of exciting companies, from large multinationals such as Google and Verizon, right through to some of the UK’s fastest-growing start-ups on the cusp of huge success! Having helped over 4000 graduates find their ideal graduate job, we now want to continue our success by growing our UK and Australia-based teams. If you want to be a part of our growth and be involved with many aspects of our sales operations, apply today! 

Job description

In this graduate Operations Administrator role in London, you will be working in an extremely varied role alongside the senior leadership team. This role is integral to the smooth running of day-to-day back-office business operations and will include a large amount of administrative and operational tasks. You will work closely with the senior leadership team to support all sales operations functions, from scheduling a high volume of meetings with new business prospects, to creating and raising invoices, as well as CRM management. This role is suited to someone with high attention to detail, who enjoys administrative duties and is keen to get stuck into all areas of the business.

Key responsibilities

In this Graduate Operations role in London, your responsibilities will include:

  • Inputting prospective client data into the CRM system and scheduling outbound marketing email campaigns to increase new client sign-ups
  • Responding to all inbound sales enquiries (phone, email) and ensuring all prospective clients receive a response
  • Scheduling meetings between engaged prospects and the CEO/Managing Director to drive new business opportunities
  • Creating and distributing client documentation post meetings, such as terms and conditions and sales brochures, as well as scheduling follow-up meetings
  • Taking ownership of all sales administration, such as ensuring all client-based data is accurate and up-to-date across all internal systems (e.g. company addresses, contact details, terms & conditions, fee agreements)
  • Creating, raising, and managing all internal and external invoices
  • Liaising with internal teams regarding invoice queries and ensuring all invoices are distributed correctly and in a timely manner
  • Supporting with adhoc payroll administration requests such as logging timesheet data on a weekly basis
  • Answering inbound calls from the mainline and directing calls to relevant people within the business

Job requirements

  • A 2.1 or above from university
  • Strong verbal and written communication skills
  • Strong MS Office skills including, Word, Excel, and PowerPoint
  • Excellent attention to detail and comfortable working in a fast-paced environment
  • Experience working in an administrative role is desirable
  • A great work ethic twinned with an excellent academic or commercial track record
  • Commercial maturity - this role requires someone with initiative and the ability to think on your feet
  • Super organised, reliable & great time management skills

Benefits of the job

  • A great basic salary of £23,000 
  • Early finishes most Fridays — making your weekend feel that bit longer!  
  • We close between Christmas and New Year, and those days won’t come out of your holiday allowance 
  • Team culture is an important part of the business success, which is why we have a Social Committee who focus on organising team-based events to keep everyone’s spirits high! 
  • Access to our private medical insurance scheme after probation pass  

On the hunt for Junior Operations jobs, Operations Administrator roles and Administrative Assistant opportunities in London? Want to quickly climb the ranks and gain a variety of hands-on experience across a leading recruitment agencies’ sales operations? If you’re organised and have strong administrative skills, apply to this Operations Administrator job in London today! 

Give A Grad a Go is committed to being an equal opportunity employer. All qualified applicants will receive consideration regardless of age, gender, ethnicity, sexual orientation, faith, disability, or other. We are continually finding ways to improve the way we work, read our Diversity and Inclusion promise for more information about this.

Claire Donaldson
People and Operations Director