Job Listing

Admin Assistant

Salary £23,000
Location London, Putney
Job Type Permanent
Size 1-20
Job overview
In this Admin Assistant role in London, you’ll be joining an award-winning boutique design and marketing agency, working on print/web/promotion projects for clients offering an end-to-end service for their exciting clientele. This role is perfect for a graduate who is able to step up as they are given increasing responsibility.

Looking for Graduate Operations jobs, Office Assistant roles, or Office Management opportunities in London? Want to work for an award-winning design and marketing agency? This Admin Assistant job in London could be perfect for you - apply now!

Company profile - Marketing Agency

In this Admin Assistant role in London, you’ll be joining an award-winning boutique design and marketing agency, working on print/web/promotion projects for clients offering an end-to-end service for their exciting clientele. The agency partners with a wide range of businesses, from startups and charities to global companies, mainly within the corporate/financial sector. They are looking for an Admin Assistant to join their growing team based in Putney!

Job description - Admin Assistant

This role involves the responsibilities of both an Office Manager and an Account Executive. The function of the role will be to support the Senior Account Manager and Account Director in all day-to-day activity, ensuring that the office functions smoothly. Over time, the role will take on more client-facing activity and responsibility for accounts, so we are looking for someone who will be able to learn quickly and step up as they are given increasing responsibility.

You will have an opportunity to make a significant contribution to the agency, and to benefit from its development. Longer-term, if you make a valuable contribution to the business you will benefit from the small size of the team by joining at this time. You will also be given opportunities to develop faster than you would at larger companies. This presents opportunities for long-term personal and professional development as the company grows.

Key responsibilities - Admin Assistant

In this Admin Assistant job, your responsibilities will include:

Office Management

  • Ordering couriers and ensuring that all deliveries are sent out and received on time
  • Answering switchboard PA duties for the Director Sole responsibility for regularly occurring deliveries
  • Updating spreadsheets to monitor stock levels
  • Processing incoming invoices and updating the database
  • Monitoring petty cash
  • Ordering supplies
  • Keeping the office tidy and organised
  • Greeting visitors and making tea/coffee

Account handling

  • Taking briefs from clients and discussing with the Account team, establishing timeframes for completion of work
  • Briefing designers and programmers as appropriate
  • Dealing with suppliers – obtaining quotes, placing orders
  • Drafting quotes for clients
  • Ensuring that all work is completed to deadline and to a high standard
  • Proofreading and checking documents to ensure consistency
  • Writing and sending invoices
  • Maintaining regular and honest communication with clients to make sure that they are looked after well

Job requirements - Admin Assistant

  • A graduate from university, ideally having studied an arts/humanities subject
  • Introduction to commercial experience is desirable, such as internships or placements
  • Exceptional communication skills - you can find a way of building rapport with everyone and anyone
  • A natural problem solver, with great organisation/time management and the ability to think both critically and creatively
  • A real go-getter and high achiever, with the confidence to work autonomously and get things done!
  • Ability to coordinate issues between internal and external clients and internal team
  • A genuine interest in the creative sector and design

Benefits of the job - Admin Assistant

  • A competitive starting salary of £23,000, with a discretionary company bonus
  • Great progression outline - you’re joining a small team so progression opportunities are fruitful - each grad we've placed has been promoted by the 5-6 month mark
  • A collaborative team who are experts in their field but also super down-to-earth!
  • 20 days of holiday (not including bank holidays)
  • Great offices in West London

Looking for Graduate Office Manager jobs or Junior Operations roles in the Creative Industries? If you're an organised, creative graduate with great problem-solving skills, this Admin Assistant role in London could be ideal for you - apply now!

Give A Grad a Go is committed to being an equal opportunity employer. All qualified applicants will receive consideration regardless of age, gender, ethnicity, sexual orientation, faith, disability, or other. We are continually finding ways to improve the way we work, read our Diversity and Inclusion promise for more information about this.

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Lottie Longfellow
Senior Consultant